Category: Google Fax Tutorials

A Closer Look at Popular Methods Used to Fax Online for Free

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Free is always good, but there are always two sides to the story. As the saying goes, you get what you pay for. In the world of electronic faxing, many are quick to jump onto the internet in search of a free faxing solution. But in this article we’ll take a deeper look into each method available.

Although you can get free faxing through the internet, the type of method you use depends on what kind of documents you are faxing and how often you will have to use it. We narrowed it all down to these 2 options. Again, which you choose depends on what you are faxing and what features you need.

The 2 Most popular methods are:

  1. Online fax providers that offer free trials.
  2. Websites that let you send a few free fax pages.

A Look into Free Trials from Email Fax Services

Free trials may be a bit intimidating at first, especially if you have to enter your credit card information. There are many horror stories about users receiving charges for a service that they didn’t use and not being able to get a refund, plus the haggle of dealing with poor customer service.

Fortunately, that is not the deal with email fax services. Many actually prefer to use these online services because it’s the most reliable method to have your faxes sent on time and safely. However, you may not want to commit to a monthly payment just yet, which is why the majority of these services offer free trials.

You will have to provide your credit card information, but services always inform you how many days the trial will last and how you can get in contact with them to make the cancellation. Many times we are consumed with or daily tasks and may forget to cancel on time. If you are a few days late you can call up the service and we’ve been able to get a refund despite going past the ending trial date from the providers we reviewed.

The benefits of using a free trial from an email faxing service is that you’ll get a complete communication tool, not just sending but also receiving and you also get a free fax number. If you own a business that will need to send or receive faxed documents a few times a month, then this is your best choice.

Or if you need to send/receive a document via fax this one time, but the document is very confidential, I would recommend you use the trial to make sure the information is transmitted safely.

The trial will give you access to all the features such as:

  • Free fax number (or keep your own and transfer it to their service after you sign up).
  • Online storage of transmitted documents.
  • Sign documents electronically.
  • Notifications when documents are received or sent successfully.
  • Secure encryption when sending documents to ensure confidentiality .

If you are still hesitating to use this method because of getting a wrong charge on your credit card, then make a Google search for reviews on the service you are interested in using and see what they say about their customer service and if there are any cancellation fees or troubles that other users encountered.

A Look into Websites Offering Free Online Faxing

We like to compare websites that offer free faxing directly from their web page to drive-through’s and free trials from online fax services is like sitting down and enjoying a meal at a fancy restaurant. Both will fill you up, but which you choose comes down to what kind of meal and dining experience you’re looking for.

Enough of the food talk, it’s making me hungry. Basically, websites that offer this free option let you quickly upload, click and send a fax without any costs but… beware of the hidden risks! Many websites will have a link to their terms and disclosures in which the specify that there is no guarantee that your faxes will be delivered.

Many also let you know that there will be advertisements on the cover page of the document you send, this can look very unprofessional. You won’t get a free fax number, so there is no way for you to receive faxes. You are allowed to send a certain amount of fax pages per day, some will require you to upgrade to a paid plan for more options.

Some recommended free fax websites:

  • FaxZero
  • HelloFax
  • Got Free Fax

To Sum it All Up

We do not recommend that you use free websites to send confidential information. They are usually not a secure method of faxing sensitive information, if you need to send anything business related then play it safe by using a free trial from a trusted service.

If you are not interested in using a service for the long run then a website with a quick free faxing option is probably your best choice, but if you are looking for a service that you may include as part of your business communication tools then take a service for a test drive and see what the internet fax world is all about.

How to Use a Cell Phone to Fax On-The-Go

Using your cell phone to send and receive faxes is easy, fast and a reliable tool that you can start benefiting from instantly.

To make this work you will need the help of an email fax service; which will automatically transmit your faxes from your cell phone to any fax machine and vice versa, with just a few taps on your screen.

Requirements

  • Smart phone with an internet connection. iPhone, Blackberry or Android, as long as you can access your email from your phone then you are good to go. You can use your phone’s internet data or connect to the internet via Wifi.
  • Email Fax Service. This is the service that transforms your email and cell phone into a portable fax machine. You can sign up for a plan or you can try them out free if the service offers a free trial.

2 Ways of Faxing From Your Cell

Once you’ve signed up with an email fax provider (or even just a free trial will work), you can use your cell phone to fax by using any of the 2 methods explained below.

First Method

Check if the provider you are using has a cell phone fax app. Services such as RingCentral and MyFax offer a free fax app that you can download onto your mobile phone. These apps are a helpful dashboard for you to view your received faxes and also to send or forward faxes.

I have an iPhone so I just went to the Apps icon and searched for RingCentral and then downloaded the app.

ringcentral phone app
Download from App Store

Once it was downloaded I click on the icon and you’ll notice a pop up appear asking if it’s OK for the app to send you notifications. The best option here is to say OK because this way you will get a notification each time you receive a fax or a confirmation when you fax has successfully been sent.

Once you are in you can send your faxes and best of all you can access documents from your cell phone, even through cloud storage such as Google Drive, DropBox and more.

Second Method

The provider you choose may not offer an app for your mobile, so another option is you use your email on your smartphone. Going about this is the same as using your email from your computer to fax, this article covers how to fax from your email. Your incoming faxes will also be automatically forwarded to your email account.

Pros of Using Your Cell Phone to Fax

  • Stay on top of business, no matter where you are.
  • No longer tied down to an office fax machine.
  • Sign faxes electronically.
  • No ridiculous fees.
  • Easy set up.
  • Free to try for 30 days.

It changed the way I do business…

As a business owner, I find myself  going from one place to another on business meetings, taking care of clients or any other business matters that require traveling. I couldn’t fathom the idea of having to go out and find a fax machine every time I was out of the office and needed to send a fax, and receiving faxes was another ordeal. Email faxing opened up an entire set of communication tools that took my business to the next level.

How to Use a Google Fax Number

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The fax machine was invented in the 1800’s but it wasn’t until the 1970’s when it gained more popularity. Only a few years ago, business that wanted to fax where required to buy a fax machine, install a dedicated phone line and pay not-so cheap phone fees for each fax page. On top of that you also had to spend money on paper and toner supplies.

Fast forward to recent years, faxing technology has improved and online fax services began to emerge. These online services now let you use your email to send and receive faxes in a just a few seconds; without the need of a land line or a fax machine and you also get an online fax number.

While there are sites that let you send a free fax through their website, that’s all you can do with them. You cannot receive any faxes and much less get your own number. This may work if you only need to send a casual document, but if you run a business then it’s more secure and affordable to use an online service.

What is a Google fax number?

A Google fax number is not supplied directly from Google. It is given to you for free when you sing up with an email fax service. The online fax number is easily integrated with Gmail because any faxes sent to you can be delivered to your Gmail inbox and you can also send faxes from your Gmail dashboard.

An email fax provider is a powerful solution that automates the entire email to fax process for you, you don’t have to configure anything, simply enjoy the feature of being able to send and receive faxes from within Gmail, which is why many call their fax number a Google fax number.

The fax number will look just like any other number, the only difference is when someone sends you a fax it will be converted digitally and delivered to your inbox as an email, usually documents are attached and delivered as a PDF file. The entire process is done automatically.

The type of fax numbers that are provided varies from each service. Some providers only offer local numbers within the U.S but providers such as MyFax and eFax offer fax numbers around the world, in more than 40 countries. RingCentral also offers toll-free, vanity and numbers in the U.S, Canada and UK.

A local number will include the area code of the city you choose. A toll free number will start with 800,888 and so on. A vanity number allows you to choose the numbers you would like to use, as long as it is available. Many companies use this to get a number that when dialed on the keypad spells out the business name, which in most cases is easier for customers to remember the number.

How to Get Started

There are two uncomplicated requirements you will need:

Gmail Account – Free

Email fax service – The service will automatically forward your received faxes to your email and will also quickly send your faxes through your email. All this is done without having to worry about configurations or technical installations.

Recommended Services

RingCentral Fax

MyFax

eFax

Picking Your Number

During the sign up process with a service, you will be given the choice to pick your free fax number. The number can be a local, toll-free or even a vanity number. There may be an extra charge for the latter, but it’s usually only a one-time fee. Other than that there are no other fees for your number. There are no maintenance fees or technical installations.

While there are sites that let you send a free fax through their website, that’s all you can do with them. You cannot receive any faxes and much less get your own number. This may work if you only need to send a casual document, but if you run a business then it’s more secure and affordable to use an online service.

What are the prices?

While most business communication tools can come with a hefty price, email faxing is very affordable. In fact, it is so affordable that any type of business could use it, even if you run a home office. Yet, it’s powerful enough to provide a complete solution for a large company. This is because the services offer different types of plans, which allows each user to find and pick one within their price range.

All plans include a free number, the price varies on how many fax pages you are given each month to send and receive. But on average most plans start as low as $5 a month. It is important to take your time to review how much faxing your business does each month on average and choose a plan accordingly.

Is there a way to get a free Google fax number?

This is a popular question we receive, getting something for free is always welcome. In this case, while email fax services do charge a monthly fee, you can begin by using a free trials which last up to 30 days.

That’s an entire month for you to use the service at no cost and dig in to see how it works and helps your business. Your trial account will work the same as a regular account and you will also be able to pick out your own number.

You will need to provide a credit card but you you will not receive any charges. If you don’t like the service then be sure to cancel your trial before your 30 days are over, otherwise the trail will automatically convert into a monthly plan and your card will be charged. If you forget to cancel then be sure to contact the provide as soon as you remember and in some cases they will give you a refund.

Is there a way to make this a Google Voice Fax number?

Although GV offers a great service, currently it doesn’t offer a faxing feature. Online you will find a lot of guides on how to go about using your GV number to send a fax but some of these can be very complicated and time consuming.

Another option would be to use your GV number and transfer it to an online fax service. Ask the provider if they can propogate your GV nmber to their service, if so then you can use the same number to receive calls and fax; without having to worry about having a busy line. (We recommmend you use RingCentral Office for this feature).

Can My Number Be Linked to Several Emails?

Yes, because most providers will let you forward your faxes to more than one email if needed. This can come in very handy if you need faxes your faxes are automatically sent to other contacts in your business, which saves you time from having to manually forward it to them.

If you have any other questions on how to use an online fax number please use our Contact Page or leave your comment below.

3 Ways to Send a Test Fax Without Leaving Your Desk

So you just finished installing your fax machine or maybe you just signed up for an online fax service and want to make sure you are receiving faxes correctly.

Where can you go to send a fax?

Before this meant you had to either have someone send you a fax or go out to a store such as Staples or FedEx where there are public fax machines, but these options means you have to drive to another location and spend gas, money and time.

Which is why I put together this article to give you a few helpful resources that work.

Here are 3 ways you can send a text fax right now.

1. Use a Free Trial – Online fax services are a paid service (although they are cheaper than using a fax machine) but providers offer a free 30 day trial. Simply sign-up and send as many test faxes as your heart desires. Many users prefer this method because these services encrypt your documents when faxing and overall provide a top of the line service when it comes to online faxing.

2. Use HelloFax.com – This is another popular internet fax provider, but they let you send up to 5 fax pages for free instead of giving you a trial time. You will have to create an account, but this is free and a painless process that just takes a minute or two at most. They also do not put ads on your fax pages, which brings us the next option.

3. Use FaxZero.com – Another web based faxing service, they put a lot of ads on their site and also on the fax pages you send, which is understandable because it is a revenue source for them. Also, in their Terms of Use they basically let you know that there is no guarantee that you fax will be delivered.

Testing the Sending Function

Also, if you want to test if your sent faxes are being delivered you can use the following method. Simply send a 1 page fax to this number:

1-855-330-1239

After it’s transmitted hop over to your computer and go to this website: www.faxtoy.net

This website will show all the recent faxes that have been sent to the number above. In just a few minutes you should see your fax page pop up and if not then you know somethings is wrong with your sending function.